Spinners Constitution

Page last updated - May 28, 2008

WEST COUNTY SPINNERS
SQUARE DANCE CLUB
ST. LOUIS, MISSOURI

C O N S T I T U T I O N

AS AMENDED NOVEMBER 8,1993,
WITH SUGGESTED CHANGES.

DELETIONS ARE SHOWN IN RED.

ADDITIONS/REPLACEMENTS ARE SHOWN IN BLUE.


ARTICLE I

1.0 NAME.

    1.1 THE NAME OF THE SQUARE DANCE CLUB SHALL BE "WEST COUNTY SPINNERS".



ARTICLE II

2.0 PURPOSE.

    2.1 THE PURPOSE OF THE CLUB SHALL BE THE PROMOTION OF FRIENDSHIP AMONG SQUARE DANCERS,AND TO PROVIDE SQUARE DANCING AND RELATED SOCIAL ACTIVITIES FOR ITS MEMBERS AND GUESTS.



ARTICLE III

3.0 ORGANIZATION.

    3.1 THE CLUB SHALL BE ORGANIZED AS A "NOT FOR PROFIT GROUP."

    3.2 THE CLUB SHALL HAVE FIVE ELECTIVE OFFICES
      (1) PRESIDENT
      (2) VICE PRESIDENT
      (3) RECORDING SECRETARY
      (4) CORRESPONDING SECRETARY
      (5) TREASURER
      (THESE OFFICES MAY BE HELD BY EITHER AN INDIVIDUAL OR JOINTLY BY A COUPLE.)



    3.3 THE FIVE CLUB OFFICES WILL CONSTITUTE THE EXECUTIVE COMMITTEE; EACH HAVING ONE VOTE.

    3.4 THE EXECUTIVE COMMITTEE SHALL BE RESPONSIBLE FOR THE MANAGEMENT AND OPERATION OF THE CLUB.

    3.5 THE EXECUTIVE COMMITTEE SHALL HAVE THE AUTHORITY,TO REMOVE AND TO APPOINT A NEW DESIGNATED CLUB CALLER AND/OR CLUB CUER SUBJECT TO 30 DAYS NOTICE TO; AND APPROVAL BY, THE MEMBERSHIP. A TWO -THIRDS VOTE, OF THE MEMBERS PRESENT AT THE MEETING CALLED FOR THIS PURPOSE ;SHALL BE REQUIRED.

    DELETE PAR. 3.5



ARTICLE IV

4.0 MEMBERSHIP.


    4.1 MEMBERSHIP SHALL CONSIST OF COUPLES OR INDIVIDUALS, AND SHALL BE UNLIMITED.

    4.2 ALL APPLICANTS FOR NEW OR REINSTATED MEMBERSHIP MUST BE FAMILIAR WITH THE BASICS OF SQUARE DANCING, AND MUST BE APPROVED BY THE EXECUTIVE COMMITTEE. (DELETE PHRASE)

    4.3 A COPY OF THE CONSTITUTION AND BYLAWS WILL BE FURNISHED TO ALL NEW MEMBERS ADMITTED INTO THE CLUB.

    4.4 SIXTY DAYS AFTER THE DUE DATE (AS ESTABLISHED IN PAR. 5.3) ANY MEMBER WHO HAS FAILED TO PAY THE YEARLY MEMBERSHIP DUES , (ADD PHRASE:)AND HAS BEEN DULY NOTIFIED, SHALL NO LONGER BE CONSIDERED A MEMBER. REINSTATEMENT AS MEMBER SHALL REQUIRE (DELETE PHRASE) APPROVAL AS SPECIFIED IN PAR. 4.2. (ADD PHRASE)PAYMENT OF APPROPRIATE DUES.

    4.5 (ADD PAR.)THE CLUB CUER OR CALLER, IF SUCH EXIST, SHALL BE HONONARY MEMBERS OF THE CLUB, AND SHALL NOT BE REQUIRED TO PAY DUES NOR ADMISSION FEES

    4.6 GUESTS, AS DANCERS OR SPECTATORS, ARE WELCOME AT ALL OPEN DANCES HELD BY THE CLUB. CLOSED (MEMBERS ONLY) DANCES SHALL BE ADVERTISED AS SUCH IN NORMAL SCHEDULES.



ARTICLE V

5.0 FINANCING.


    5.1 MEMBERSHIP DUES WILL BE SET ANNUALLY BY THE EXECUTIVE COMMITTEE, WITH CHANGES TO BE SUBJECT TO THE APPROVAL OF GENERAL MEMBERSHIP.

    5.2 ADMISSION FEES, AS RECOMMENDED BY THE EXECUTIVE COMMITTEE AND APPROVED BY THE MEMBERSHIP (DELETE PHRASE) (REPLACE WITH) AS DETERMINED BY THE PRESIDENT AND TREASURER, SHALL BE CHARGED.

    5.3 THE PAYMENT DATE FOR DUES FOR EACH FISCAL YEAR SHALL BE FIXED BY THE EXECUTIVE COMMITTEE TO ALLOW SUFICIENT TIME FOR FINALIZATION OF THE CLUB ROSTER IN ORDER TO(ADD PHRASE) DISTRIBUTE THE NEW ROSTER AT THE CHRISTMAS DANCE.

    (DELETE PHRASE) MEET EXTERNAL REQUIREMENTS. ie.(THE ANNUAL MEDICAL INSURANCE MADE AVAILABLE THROUGH THE MISSOURI SQUARE DANCE FEDERATION.)

    5.4 NEW MEMBERS ACCEPTED DURING THE YEAR WILL BE CHARGED PRO RATA DUES BASED ON THE REMAINING MONTHS IN THE YEAR, ROUNDED OFF TO THE NEAREST (DELETE WORD) HALF DOLLAR.

    5.5 ALL CLUB MONIES FROM WHATEVER SOURCE SHALL BE RECEIVED AND MAINTAINED BY THE TREASURER FOR THE BENEFIT OF THE CLUB. A FINANCIAL REPORT WILL BE PROVIDED TO THE MEMBERS AT EACH GENERAL MEMBERSHIP MEETING.

    5.6 IN THE EVENT OF THE DISSOLUTION OF THE CLUB, ANY EXCESS FUNDS REMAINING AFTER THE SETTLEMENT OF ALL OBLIGATIONS MAY BE USED AS THE MEMBERSHIP SHALL SEE FIT. SHOULD AN AGREEMENT NOT BE REACHED, THE FUNDS MAY BE GIVEN TO A WORTHY CHARITY SELECTED BY THE EXECUTIVE COMMITTEE.

    5.7 THE EXECUTIVE COMITTEE MAY AUTHORIZE EXPENDITURES FOR LOANS OR ASSESSMENTS FOR UNFORSEEN SPECIAL EVENTS (LOCAL OR NATIONAL) OF UP TO (DELETE)$200 (REPLACE WITH) $500WITH UNANIMOUS APPROVAL OF THE EXECUTIVE COMMITTEE.



ARTICLE VI

6.0 OFFICERS AND ELECTIONS


    6.1 THE ELECTED OFFICES OF THE CLUB SHALL BE FIVE IN NUMBER AS DEFINED IN PAR. 3.2.

    6.2 OFFICERS SHALL BE ELECTED IN SEPTEMBER OF EACH YEAR BY A PLURALITY VOTE. IN THE EVENT OF MORE THAN ONE NOMINEE, SECRET BALLOTING MAY BE USED. THE OFFICERS SHALL TAKE OFFICE IN JANUARY AND SERVE FOR A PERIOD OF ONE YEAR.

    6.3 THE MEMBERSHIP WILL BE NOTIFIED OF THE PROPOSED SLATE OF OFFICERS AND THE DATE OF THE ELECTION AT LEAST 30 DAYS PRIOR TO THE ELECTION. THE NOMINATING COMMITTEE WILL ACCEPT NOMINATIONS FROM THE MEMBERSHIP AND CONFIRM THEM WITH THE NOMINEE(S) PRIOR TO ELECTION. NOMINATIONS MAY ALSO BE MADE (WITH THE CONSENT OF THE NOMINEE) FROM THE FLOOR.

    6.4 APPOINTIVE OFFICES SHALL BE THOSE PROVIDED FOR IN THE CLUB BY LAWS, AND ANY OTHERS FOUND BY THE PRESIDENT TO BE NECESSARY FOR THE PROPER FUNCTIONING OF THE CLUB. (DELETE Para 6.5)

    6.5 NO ELECTIVE OFFICER SHALL BE ELIGIBLE TO HOLD THE SAME OFFICE LONGER THAN TWO CONSECUTIVE YEARS.

    6.6 VACANCIES IN OFFICE MAY BE FILLED (DELETE PHRASE)AT A REGULAR OR A SPECIAL MEETING (AND REPLACE WITH) BY APPOINTMENT OF THE EXECUTIVE COMMITTEE.



ARTICLE VII

7.0 DANCES AND MEETINGS


    7.1 THE CLUB SHALL HOLD REGULAR DANCES ON THE 1ST AND 3RD MONDAY NIGHTS OF EACH MONTH, INSOFAR AS PRACTICAL, WITH CONSIDERATION BEING GIVEN TO CONFLICTS DUE TO HOLIDAYS, CONVENTIONS, ADDITIONAL DANCES, OR OTHER SPECIAL EVENTS WHICH MAY BE SCHEDULED.

    7.2 THE BEGINNING AND ENDING TIME, AND THE LOCATION OF EVENTS SHALL BE DETERMINED BY THE EXECUTIVE COMMITTEE.

    7.3 THE EXECUTIVE COMMITTEE SHALL SCHEDULE REGULAR OR SPECIAL BUSINESS MEETINGS. REGULAR BUSINESS MEETINGS SHALL BE HELD IN AUGUST AND SEPTEMBER, AND AT OTHER TIMES AS REQUIRED.



ARTICLE VIII

8.0 GOVERNMENT

    8.1 A MAJORITY VOTE OF THE MEMBERS PRESENT AT ANY BUSINESS MEETING WILL BE NECESSARY FOR THE ADOPTION OF MOTIONS PROPERLY MADE AND SECONDED BY CURRENT ACTIVE MEMBERS.



ARTICLE IX

    9.0 AMENDMENTS


    9.1 THE CONSTITUTION AND BY-LAWS MAY BE AMENDED, APPENDED, MODIFIED, OR REPEALED BY A TWO-THIRDS VOTE OF THE CLUB MEMBERS AT THE MEETING CALLED FOR THAT PURPOSE.

9.2 PROPOSED CHANGES TO THE CONSTITUTION MAY BE PRESENTED TO THE MEMBERS(ADD WORD) ELECTRONICALLY, IN WRITING AT A REGULAR OR SPECIAL MEETING, OR BY MAIL.THERE SHALL BE A MANDATORY 30 DAY PERIOD BEFORE SUCH CHANGES MAY BE MOVED, SECONDED, AND BROUGHT TO VOTE.



AMENDMENTS APPROVED BY THE MEMBERSHIP ON NOVEMBER 8,1993 AND ADOPTED BY THE EXECUTIVE COMMITTEE HEREWITH:


Jerry Gershman,___ Persident


Linda Huhey,______ Vice President


Ed Wiggins,_______ Secretary