SECTION I

1.0 FINANCES.

1.1 THE CLUBS FINANCIAL TRANSACTIONS SHALL BE HANDLED AS SPECIFIED IN ARTICLE V OF THE CONSTITUTION, AND AS DIRECTED IN PAR. 2.5 (DUTIES OF THE TREASURER), OF THE BY-LAWS.

SECTION II

2.0 DUTIES AND RESPONSIBILITIES OF THE ELECTIVE OFFICERS.


PRESIDENT

2.1.1 PRESIDE AT ALL MEETINGS.

2.1.2 SERVE AS AN EXOFFICIO MEMBER OF ALL COMMITTEES.

2.1.3 APPOINT AND/OR REMOVE CHAIRMEN OF STANDING COMMITTEES.

2.1.4 TRANSACT CLUB BUSINESS.

2.1.5 BE HEREBY AUTHORIZED TO MAKE EMERGENCY DECISIONS AND TAKE NECESSARY ACTION ON CLUB AFFAIRS WHEN TIME DOES NOT PERMIT A GENERAL MEETING; SUCH ACTIONS TO BE SUBJECT TO CLUB REVIEW IF PERMANENT CHANGE (ADD PHRASE)TO THE CONSTITUTION OR BY-LAWS IS INVOLVED.

2.1.6 FOLLOWING THE TERM OF OFFICE, ACT AS ADVISOR TO THE NEW PRESIDENT FOR A PERIOD OF SIX MONTHS.

2.1.7 WITH THE ADVICE OF THE EXECUTIVE COMMITTEE,THE ESTABLISHMENT OF THE DANCE SCHEDULE, THE ENGAGEMENT OF CALLERS AND CUERS, (ADD PHRASE)AND ADVANCE PUBLICITY FOR DANCES ANS SPECIAL EVENTS . THE SCHEDULE FOR THE FOLLOWING YEAR IS TO BE COMPLETEDBY OCTOBER 1, OF EACH YEAR.

2.1.8 BOOKINGS MAY BE MADE AS FAR IN ADVANCE AS NECESSARY TO SECURE LOCATIONS AND CALLERS.

2.1.9 APPOINTING A NOMINATING COMMITTEE CONSISTING OF ONE FORMER OFFICER AND TWO NON OFFICE HOLDING CLUB MEMBERS.

2.1.10 ACT IN AN ADVISORY CAPACITY TO THE NEW EXECUTIVE COMMITTEE UPON LEAVING OFFICE.

VICE PRESIDENT

2.2.2 ASSIST THE PRESIDENT WHEN NEEDED.

2.2.3 APPOINT AND CHAIR THE MEMBERSHIP COMMITTEE , RECRUITING NEW MEMBERS.

2.2.4 CHAIR THE SPECIAL DANCE COMMITTEE.

(DELETE PARA)2.2.5 ACT FOR ANY OTHER OFFICER NOT PRESENT AT A MEETING OR SPECIAL EVENT.

RECORDING SECRETARY

2.3.1 A RECORD OF THE MINUTES OF MEETINGS.

2.3.2 A RECORD OF ALL BUSINESS PROCEEDINGS.

(DELETE PARA)2.3.3 A LIST OF MEMBERS.

2.3.4 A LIST OF THE MEMBERS OF ALL STANDING COMMITTEES.

2.3.5 A CURRENT COPY OF THE CONSTITUTION AND BYLAWS.

2.3.6 A COPY OF ANY MOTION MADE TO CHANGE THE CONSTITUTION OR BYLAWS, AND THE SUBMISSION TO THE CLUB MEMBERS OF A WRITTEN (ADD PHRASE) OR ELECTRONIC COPY OF SUCH ACTIONS AFFECTING THE CONSTITUTION.

CORRESPONDING SECRETARY

2.4.1 THE CONDUCTION OF CORRESPONDENCE RELATIVE TO CLUB OPERATION.

(DELETE PARA)2.4.2 THE PUBLICATION OF DANCES AND SPECIAL EVENTS.

2.4.3 THE PREPARATION OF (DELETE WORD) MONTHLY ARTICLES TO DESIGNATED SQUARE DANCE PUBLICATIONS.

2.4.4 UPON THE DEATH OF A MEMBER OR A ONE OF A MEMBERS IMMEDIATE FAMILY,SEND FLOWERS OR MAKE A DONATION TO A DESIGNATED CHARITY.

2.4.5 SEND A CARD TO A HOSPITALIZED OR SERIOUSLY ILL MEMBER. ( THE MEMBERS ARE URGED TO SEND ADDITIONAL INDIVIDUAL CARDS.)

TREASURER

2.5.1. COLLECT ALL RECEIPTS DUE THE CLUB.

2.5.2. ACT AS CUSTODIAN OF ALL CLUB FUNDS.

2.5.2.1 MAINTAIN RECORDS ON THE CLUB CHECKING ACCOUNT. THE ACCOUNT SHALL BE SET UP AS A NON-PROFIT ORGANIZATION ACCOUNT AT (ADD PHRASE)A BANK APPROVED BY THE EXECUTIVE COMMITTEE, WHICH SHALL REQUIRE THE SIGNATURE OF THE TREASURER, OR ASSOCIATE TREASURER. (DELETE PHRASE)THE MERCANTILE TRUST COMPANY, BRANCH 145, AND SHALL REQUIRE THE SIGNATURE OF EITHER THE TREASURER OR THE PRESIDENT OF THE CLUB.

2.5.3.PAY ALL BILLS AS SUBMITTED. MEMBERS SHALL BE REIMBURSED FOR NORMAL EXPENDITURES UPON PRESENTATION OF SATISFACTORY DOCUMENTATION. CALLERS AND CUERS SHALL BE PAID BEFORE THE END OF EACH DANCE OR EVENT. HALL RENT SHALL BE PAID MONTHLY.

2.5.3.1 BUSINESS WILL BE TRANSACTED ON A CHECK BASIS INSOFAR AS PRACTICAL.

2.5.3.2 RECEIPTS SHALL BE OBTAINED FOR CASH PAID OUT,AND MAINTAINED IN THE RECORDS (ADD PHRASE) FOR A PERIOD OF THREE YEARS.

2.5.4. MAINTAIN A CURRENT RECORD OF INCOME AND EXPENDITURES.

2.5.5 PROVIDE A FINANCIAL REPORT TO THE PRESIDENT EACH MONTH AND TO THE CLUB AT EACH REGULAR BUSINESS MEETING.

2.5.6. PROVIDE TO THE RECORDING SECRETARY, (ADD PHRASE)AND THE CHAIRMAN OF THE REFRESHMENT COMMITTEE ,AT THE CLOSE OF THE DUES COLLECTION PERIOD, A (DELETE WORD)LIST( REPLACE WITH)ROSTER OF THE CURRENT PAID MEMBERS. THE (DELETE WORD)LIST (REPLACE WITH)ROSTER SHALL BE SUPPLEMENTED DURING THE YEAR WHENEVER NEW MEMBERS ARE ACCEPTED AND DUES PAID.

2.5.6.1 PROVIDE RECORDS TO A CLUB AUDIT COMMITTEE FOR ANNUAL AUDIT, OR AS REQUESTED. THE AUDIT COMMITTEE SHALL CONSIST OF THREE MEMBERS WHO SHALL NOT BE CURRENT OFFICERS OF THE CLUB,

(ADD PARA) 2.5.7 AFTER LEAVING OFFICE, ACT AS ASSOCIATE TREASURER, WHEN REQUESTED BY THE CURRENT TREASURER.

SECTION III

3.0 MEMBERS DUTIES.

3.1 MEMBERS SHALL SUPPORT THE CLUB BY ATTENDING DANCES, BRINGING REFRESHMENTS, PROMOTING CLASSES AND SPECIAL EVENTS, TAKING PART IN RAIDING AND RETRIEVING, AND ASSISTING TO PROMOTE THE CLUB

(DELETE SECTION) SECTION IV

4.0 CLUB CALLER.

4.1 THE CLUB CALLER / CUER AND THEIR SPOUSES SHALL BE MEMBERS WITH FULL VOTING RIGHTS AND PRIVILEGES.

4.2 THE CLUB CALLER / CUER AND THEIR SPOUSES SHALL NOT BE REQUIRED TO PAY DUES OR DANCING FEES.

4.3 EARL KINSEY AND OLLIE LOEHR ARE APPOINTED CLUB CALLER AND CLUB CUER UNTIL THEIR RESIGNATION, RETIREMENT, OR REMOVAL; (PER ARTICLE III, PARA 3.4 OF THE CONSTITUTION.)

SECTION V

5.0 STANDING COMMITTEES.

5.1. THE MEMBERSHIP COMMITTEE SHALL BE CHAIRED BY THE VICE PRESIDENT AND SHALL BE RESPONSIBLE FOR THE PROMOTION OF NEW MEMBER RECRUITMENT, THE PROMOTION OF ATTENDANCE, AND FOR THE GREETING OF GUESTS.

5.2. THE REFRESHMENT COMMITTEE.


5.2.1 THE CHAIRMAN SHALL BE APPOINTED BY THE PRESIDENT.

5.2.2 THE REFRESHMENT COMMITTEE SHALL CONSIST OF ALL THE ACTIVE CLUB MEMBERS.

5.2.3 THE COMMITTEE CHAIRMAN SHALL (ADD PHRASE) RECRUIT MEMBERS TO COMMITTEES AS NEEDED (DELETE PHRASE)ASSIGN ALL ACTIVE MEMBERS TO SUBCOMMITTEES, APPOINT SUBCOMMITTEE CHAIRMEN,AND SCHEDULE ONE OR MORE SUBCOMMITTEES THE RESPONSIBILITY FOR EACH EVENT. THE SCHEDULE WILL INCLUDE A RECOMMENDED MENU.

5.2.4 THE RESPONSIBILITIES OF THE SUBCOMMITTEE(S) ASSIGNED FOR AN EVENT SHALL INCLUDE:

5.2.4.1 ARRIVE AT LEAST 30 MINUTES BEFORE THE ADVERTISED STARTING TIME TO PREPARE THE HALL FOR THE DANCE.

5.2.4.2 SUPPLYING AND/OR PREPARING DRINKS AND REFRESHMENTS. (DELETE PHRASE)IN ACCORDING TO THE ASSIGNMENT SCHEDULE.

5.2.4.3 RESTORE THE HALL TO NORMAL CONDITION AFTER THE DANCE.

5.3.0 SPECIAL COMMITTEES.

5.3.1 THE PRESIDENT SHALL APPOINT SUCH SPECIAL COMMITTEES AS REQUIRED TO CARRY OUT THE CLUB'S ACTIVITIES.

SECTION VI

6.0 CLUB POLICIES.

6.1 ALL MEMBERS ARE ENCOURAGED TO : PROMOTE GOOD FELLOWSHIP DISCOURAGE CLIQUES' ASSIST BEGINNERS BE FRIENDLY TO ALL VISITORS TREAT VISITORS AND MEMBERS AS EQUALS BE A GOOD LISTENER AND DANCER APPLY THE GOLDEN RULE, AND....HAVE FUN...

6.2. WEST COUNTY SPINNERS BEGINNERS CLASSES AND SPECIAL WORKSHOPS SHALL BE THE RESPONSIBILITY OF
(ADD PHRASE) AN APPOINTED MEMBER, OR MEMBERS. (DELETE PHRASE)RESPONSIBILITY OF THE CLUB CALLER.

6.2.1 WORKSHOPS AND/OR NEW DANCER DANCES MAY BE SCHEDULED ON (ADD PHRASE) MONDAYS OR TUESDAYS. (DELETE PHRASE) THE SECOND AND FOURTH MONDAYS, AND WILL BE CLUB CONTROLLED.

6.3. THE CLUB WILL ASSIST IN SQUARE DANCE CLASS GRADUATION AND DURING CLASSES IF REQUESTED BY THE INSTRUCTOR.

6.4. SQUARE DANCE CLUB POLICY DOES NOT PERMIT THE DRINKING OF ALCOHOLIC BEVERAGES BEFORE OR DURING EVENTS.
(DELETE NEXT TWO PARAGRAPHS)

6,5 ALL DANCERS SHALL BE REQUIRED TO PAY THE CURRENT ADMISSION FEE FOR SCHEDULED EVENTS. SPECTATORS MAY BE ADMITTED WITHOUT PAYMENT.

6.6 SQUARE DANCE OR CLUB DESIGNATED ATTIRE IS REQUIRED FOR ALL DANCES.

SECTION VII

7.0 STANDING RULES.

7.1. THE STANDING RULES ARE TO BE THE GUIDE FOR CONDUCT OF EVENTS AND MEETINGS.

7.2. MEMBERS WILL CONDUCT THEMSELVES AS LADIES AND GENTLEMEN AT ALL CLUB FUNCTIONS IN ORDER TO MAXIMIZE ENJOYMENT AND FURTHER THE ACCEPTANCE OF SQUARE DANCING IN THE COMMUNITY.

7.3. NEW MEMBERS SHALL PURCHASE A CLUB BADGE UPON JOINING THE CLUB.

SECTION VIII

8.0 RULES OF ORDER.

8.1. ROBERTS RULES OF ORDER MAY BE USED TO DEFINE PROCEDURES NOT COVERED BY THE CLUB CONSTITUTION OR BYLAWS

SECTION IX

9.0 EFFECTIVE DATE OF CONSTITUTION AND BYLAWS.

9.1. CHANGES IN THE BY-LAWS SHALL BECOME EFFECTIVE UPON THE APPROVAL BY A MAJORITY OF THE MEMBERS PRESENT AT A REGULAR MEETING.

• Click here to Return to Spinners Home Page: