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Many positions are defined in the Chapter By-Laws.  For your convenience excerpts from those By-Laws are listed below, followed by descriptions of Chapter committees.  Please take a few minutes to read this information.  Afterwards, if you would like to be on one of these committees, please contact Chapter President Jon Simms or one of the other officers or board members.  This is your Association.  Get involved and make a difference.  Volunteer to be on one or more committees when you feel the timing and committee needs fit into your work schedule and personal life--regardless of whether or not you are an elected or appointed official..  Committees require different levels of involvement, some committees are year-long and some are seasonal.  For example, the programs committee can be somewhat time consuming and can require involvement on and off throughout the year.  Questions?  Send an e-mail to alamondta@att.net.

 DUTIES OF THE BOARD OF DIRECTORS 

Section 1.                It shall be the duty of the Board of Directors to prescribe the policies for the Chapter subject to Article III, Section 1, of the Chapter Constitution.  The Board shall have authority to transact all business necessary for the management and the accomplishment of the objectives and policies of the Chapter.  Minutes of the meetings of the Board of Directors shall be made and preserved in accordance with the provisions of Article V, Section 3 of these By-Laws. 

Section 2.                All Officers and Committees empowered or authorized by the Board of Directors  to   create  or   incur   financial   obligations   shall,   on   or   before September 1 of each year, prepare and submit to the Budget and Audit Committee proposed budgets for the ensuing fiscal year as they may deem necessary and proper to carry out their respective duties.  The Budget and Audit Committee shall study the proposed budgets and submit its recommendation on each to the Board of Directors for a vote not later than the Board of Directors meeting in September of each year.  No Officer or Committee shall have the authority to create or incur any obligation or make any expenditure not authorized by the Board of Directors. 

Section 3.                It shall be the duty and function of the Officers and Directors of the Chapter Board of Directors to receive and protect the funds, contributions and dues, and to assume and bear full responsibility, as Officers and Directors, for the funds of the Chapter. 

Section 4.                The Board of Directors shall submit an Annual Report to the Chapter membership, which shall include the financial condition of the Chapter as of the close of the Chapter's current fiscal year.  The Chapter's fiscal year will be from July 1 of each year to June 30 of the following year. 

DUTIES OF OFFICERS 

Section 1.                President:  The Chapter President shall be the Chief Executive Officer of the Chapter.  He/she shall preside at all meetings of the Chapter and all meetings of the Board of Directors.  He/she shall be responsible to call special meetings of the Board of Directors, as necessary and appropriate.  He/she shall appoint the members and chairpersons of all standing and special committees except the Nominating Committee, subject to the approval of the Board of Directors.  The President shall be an exofficio member of all standing and special committees except the Nominating Committee.  All expenditures must be approved by him/her before disbursement by the Secretary or Treasurer and he/she shall perform all duties, bear all responsibilities and enjoy all authority customary to the office of the President. 

Section 2.                First Vice President: The First Vice President shall perform the duties and exercise the functions of the President in his absence or disability, and such other duties and functions as the President and/or the Board of Directors may assign.  The First Vice President will normally be appointed as chairperson of the Programs Committee. 

Section 3.                Second Vice President:  The Second Vice President shall perform such duties and functions as the President and/or the Board of Directors may assign.  The Second Vice President will normally be appointed as chairperson of the Membership Committee. 

Section 4.                Third Vice President:  The Third Vice President shall perform such duties and functions as the President and/or the Board of Directors may assign.  The Third Vice President will normally be appointed as chairperson of the Social Committee. 

Section 5.                Fourth Vice President: The Fourth Vice President shall perform such duties and functions as the President and/or the Board of Directors may assign.  The Fourth Vice President will normally be appointed as chairperson of the Welfare Committee. 

Section 6.                The Secretary:  The Secretary, under the direction of the President, shall keep the minutes of all meetings of the Board of Directors, shall maintain a complete record of the membership of the Chapter, maintain a complete record of correspondence and files of the Chapter, and perform such other duties as assigned.  Files and correspondence shall be reviewed annually by the Secretary who will recommend to the President those items to be placed in the Chapter’s historical archives and those items to be disposed of.   A copy of the minutes of each meeting of the Board of Directors shall be provided to each member of the Board. 

Section 7.                The Treasurer:  The Treasurer, under the direction of the President, shall maintain a complete record of all dues and other monies and securities received by the Chapter, shall maintain all necessary books or records relating regular and special reports and inventories of a financial nature, and perform such other duties as assigned.  The funds of the Chapter shall be kept in such banks and the securities under such physical custody as the Board of Directors shall determine. 

Section 8.                The General Counsel:  The General Counsel may be appointed by the President and shall perform such legal duties as may be requested by the President and/or the Board of Directors.  He/she will serve as a member of the Board of Directors. 

Section 9.                The Financial Advisor: The Financial Advisor may be appointed by the President and shall perform financial duties requested by the President and/or the Board of Directors.  He/she will serve as a member of the Board of Directors.

  COMMITTEE DESCRIPTIONS

Action 35 (under age 35) Committee:  Contacts other A-35 members and searches for way to enhance/increase A-35 membership.  Sponsors Chapter events such as helping the San Antonio Food Bank, Transportation Week events, etc.

Audit & Budget Committee: Audits the Treasurer’s books and reports to the board and General Membership.  They also prepare a proposed budget for review and approval by the board.  Usually requires involvement from July through September.

Awards Committee: Chairperson sends letters to chapter members and other key transportation professionals announcing nomination procedures in the February timeframe.  The chairperson and other committee members review and score applications and make recommendations to the president and board members.  The board votes in May and awards are presented on May (during Transportation Week).

Bowling Committee: Activates after the year-end holidays and lasts through the tournament in mid February.  Arranges for the bowling alley and solicits support from local businesses for sponsorship and prizes.

Charity Committee:  Solicits Chapter members for recommendations on Chapter support worthwhile charities in the local community and makes recommendations to the board.  (This year we supported the San Antonio Children’s Home and a few others.

Golf Committee: Activates around July and lasts through the tournament in mid October.  Arranges for the golf course and solicits support from local businesses for sponsorship and prizes.

Membership Committee:  Seeks and recommends ways to increase Chapter membership.  Arranges for annual membership drive/contest—normally in concert with Transportation Week.  Solicits support from local businesses for prizes for drive winners.

Nominating Committee:  Solicits and makes nominations for annual elections to fill Officer and vacated Director positions.  Makes recommendations to the Board.  Normally comprised of past Chapter presidents.

Programs Committee:  Solicits ideas for programs and guest speakers for Chapter Membership meetings.  Makes recommendations to the Board and arranges for speakers.

Scholarship committee chair person is the busiest person on this committee.  Sends letter to Chapter members and local colleges in January and ensures program is administered properly.  Along with the chairperson, other committee members review and score applications and make recommendations to the president and board members.  The board usually votes in April and awards are presented in July.

Social Committee:  Solicits ideas for Chapter Membership meeting locations, times and menus.  Makes recommendations to the Board and arranges for meeting places.

Transportation Week Committee: Normally chaired by the A-35 Chairperson.  Solicits ideas and makes recommendations for events to help celebrate National Transportation Week (falls during the same week as Transportation Day--3^rd Friday in May).

Welfare Committee:  When advised of an illness or death of Chapter Members or their immediate family, makes arrangements for card or flowers, as appropriate, from the Chapter.

 INDUSTRY AND MILITARY REPRESENTATIVES

These appointees shall represent their specific area of interest to promote membership and activities for the welfare of the Chapter by ensuring Chapter activities and interests are publicized throughout the represented activity.

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