St. Louis Section AIChE Officer Duties (estimate of hours/month)

Chair – Time Commitment (10-15 hr)

Ø Motivate and encourage other officers to support and organize activities.

Ø Submit annual registration report to the Missouri Secretary of State by August 31.

Ø Call and conduct meetings.

Ø Maintain communication between section and AIChE.

Ø Submit slate of officers to AIChE.

Ø Prepare the Annual Report to AIChE with help of treasurer.

Ø Make appointments to local committees, such as Membership, Professional.Development, and Public Relations.

Ø Receive bi-annual section member rosters from AIChE.

Ø Writes and issues the monthly newsletter via e-mail.

Ø Designs the programming schedule with input from the section officers.

Ø Schedules officers meetings (2-3/year).

Ø Reviews the necessary action items at the regularly scheduled officers meeting.

Ø Has signature authority for the bank account

Ø Responsible for regularly reviewing the section financial condition with the treasurer.

Directors Time Commitment (3 hr)

Ø Provides objective advice to officers offering insights and comments about section activities and organizational practices.

Ø Execute special projects as deemed important to the section

Secretary Time Commitment (4-6 hr)

Ø Mails the paper copies of the newsletter.

Ø Keeps records and handles correspondence.

Ø Keep and distribute executive committee section meeting minutes.

Ø Records the action items from previous meetings.

Ø Maintains section files (most are current):

· Section charter and by-laws

· Meeting minutes

· Financial statements and records

· Submit information for Annual report (number of meetings and attendees at functions) and section history

· Section meeting announcements and newsletters

· Tax exempt, legal, and incorporation documents

· Communications, correspondence, and other pertinent information

Ø Correspond with speakers/AIChE.

Ø Help prepare agendas for section meetings.

Ø Provide updates to AIChE officer changes.

Treasurer Time Commitment (2-5 hr)

Ø Prepare annual budget (in cooperation with other officers).

Ø Prepare an end of year financial summary or treasurer’s report and submit to AIChE in March.

Ø Work with AIChE to arrange local section dues, accounting, and remittance.

Ø Maintain copies and records of all transactions.

Ø Receive account statements and checks (Dues and Mailing Allowance) from AIChE.

Ø Contact for the Teacher Industry and Environment (TIE) workshop.

Ø Updates signature card for section bank account.

Ø Reimburses all section expenses.

Vice-Chair Time Commitment (6-8)

Ø Lead meetings and fill in for chair if needed.

Ø Act as program chair if one is not assigned.

Ø Assist Chair in key leadership duties.

Ø Design program for following year with input and assistance from other officers.

Ø Has signature authority for bank account.

Ø Execute special projects as deemed necessary by the chair or other officers.

WebMaster Time Commitment (1-2 hr)

Ø Monitor the board e-mail traffic and extract and edit tidbits that have general interest at various times during the month for posting to save section members from wading through bulletin board messages.

Ø Monthly web posting of draft and revised section newsletter/s.

Ø Post job and other items on the website.

Ø Respond to email traffic as appropriate.