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Hidden Hammocks Estates Homeowners
Association BOARD OF DIRECTORS MEETING Benchmark Property Management Co. Present: Tom Base – President Jay
Nelson – VP/Treasurer
Tom Toth – Secretary Melissa
L. Henann – Benchmark Property Mgmt.
At The minutes of the
September 29th BoD meeting were reviewed and approved
3/3 No residents were present
for Good and Welfare discussions The President’s report
was given by Tom Base. For
Safety and security, the Coral Springs crime report showed no
activity in the HHE area. Fortress,
the new security company, is an improvement - no guards have been
reported to be sleeping. The Treasurer’s report
was given by Jay Nelson Period
ending September 30th Cash
on hand – operating $68,574.63 (as of Oct 30) Reserves
- $20,860.24 Late
fees - $10,675 - 35 HO due Performance
to budget - $8,634.35 unfavorable Year
to Date - $3,444.38 favorable. $34k favorable with the starting
base for 2003. Delinquent
payment list reviewed with actions Finance Projects: 2004
Budget to be finalized Nov 17 Monitor
sprinkler water conversion project payback Transponder
project 67% 400 transponders Legal Report Three addresses have actions. A HO's 16month payment plan was
changed to 6 months. A 90 day notice to be sent. New
By-Laws written and presented to the Board Land
covenant written and presented to the Board Pre-litigation
agreement letter to homeowners drafted and presented to the Board The new Fining notice
draft was presented and reviewed. The procedure was discussed.
The
HOA was the right to issue a Fining notice for violations including
speeding, property upkeep,…. A
HO can identify an incidence by reporting it to the BenchMark
or the BoD The
BoD decide if it is credible. If so it is passed to the Grievance
Committee The
Grievance Committee reviews the violation independent of the BoD.
The GC can assesses the payment of a fine of up to $50 per incidence
against the HO for the violation. An incidence could be once per
day times 14 days. The fine is automatic to start after 14 days.
But the HO has the right to go before the GC within 14 days. The
Grievance Committee is Ron Ritter, Mike Smith, and Joe Palador.
Mike Smith was approved by 3/3 to replace Lisa Smith The
GC members were OK with the procedure 3
of 3 must be at the GC meeting. A motion requires 2/3 to pass.
The GC will meet monthly. This
fining procedure must be given public notice e.g. the next Newsletter
or a special mailing. Property Management
Report Violations
same as last month The
GC should view the offending property before the review meeting Melissa
will get digital pictures An amendment to the
Fortress contract from Robert Kay was presented by Tom B,
reviewed, and approved by 3/3 Transponders are at 67% from 59% Gate repair expenses were reviewed. These were thought to be excessive
and never ending. Mailbox policy was presented by Melissa and reviewed. Additions
were suggested: ' Plumb and level'; Numbers description, part
number, and dimensions; Glass black paint. The policy was approved
3/3 Speed bumps – make similar to Newport “ California Speed Bump” Get
Bids Keep
same number of bumps Street Signs to be repaired and repainted by a handyman Landscaping Palm
Coast is out; PC increase to $23k for '04 from $18k for '03 3/3
vote to accept Tropics North at $27k for '04 Areas
for improvements were discussed Guardhouse renovation to
Jay’s spec – Melissa to get bids Gatehouse
camera, recorder, light, monitor approved by 3/3 vote Bylaws new
standard set Table
til next meeting Send
to all residents Commercial vehicle identification – table for now Next Newsletter
– three months January Block party Nov 9th $750 approved Pre Litigation agreement
email Needs
proxy –
table for now Tree violations Perignon
is latest violation Replace
in kind BoD
to identify other violations Bush hogging bid
by Prestige $1500 first time; $500 6 times per year 2004 budget meeting
is scheduled for Nov 17 Next meeting December
4th 6:00 |
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