Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING April 26, 2004 Benchmark Property Management Co. 7932 Wiles Road, Coral Springs, Florida Present: Tom Base - President Hazel Shockley - VP/ Treasurer Tom Toth – Secretary Melissa L. Henann – Benchmark Property Mgmt. At 6:00, the BoD meeting was called to order by Tom Base The minutes of the March 29^th BoD meeting were reviewed and approved 3/3 More than 7 homeowners were present to volunteer these Good and Welfare discussion topics: Þ Door to door soliciting Þ A HO will co-chair the Social committee Þ A HO will co-chair the Welcoming committee Þ A HO requested the status of the front landscaping and volunteered to help Þ Overnight parking of neighbors Þ Progress on the lights on Wiles Rd Þ Progress on the guardhouse repairs Þ Progress on the mailbox policy enforcement Þ Lights out in HO lamp posts Þ Hedges that were only trimmed on the outside need to be trimmed on the inside Þ Newsletter Þ Communication chain of command for guards Þ Power washing Þ Security checking ID's for every entry Tom Base's Presidents' report included: Þ The appearance of the community is being improved by neighbors Þ Delinquent assessments Þ The first crime in 2.5 years was a wallet stolen in a car break-in Legal issues were discussed: Þ One repayment plan is being followed OK Þ Two cases are in foreclosure proceedings for delinquent assessments Hazel Shockley's Treasurer's Report included: Þ Cash on hand operating $61,859 Þ Reserves $26,263 Þ HO past due assessments 22 Þ HO in repayment plan 1 Þ Past due assessments $12,026 Þ HO past due late fees and fines 15 Þ Fines and late fees owed $509 Þ Year-to-date transponder income $875 Þ Changing the monthly budgeted amounts for pre-paid items was suggested Property management report discussions included: Þ The delinquency report Þ The violations report included: First notices: 18; First notices for mailboxes: 69; Second notices: 02; Final notices: 0; Extensions: 04 Þ No violations to the Grievance committee Old Business Þ The old front signpost was requested to be removed Þ For landscaping, a designer will be met to draw up a specification Þ Guardhouse door repair will begin in two weeks Þ For the lights on Wiles, one proposal is in; two are due in two weeks Þ Fortress security discussions included: setting up a meeting with Fortress; recording all visitor tag numbers; overnight parking Þ Tree trimming on Wiles, that has already been paid for, will be completed this week Þ Bids will be gotten for the FPL blind on Rothschild Þ For the newsletter: a committee of volunteers is needed; content for the next newsletter should be pooled next week Þ The HHE Handbook resolutions and bylaws will be completed in a week Þ The low lake level is to be analyzed Þ The lowest bid for the front gate camera system was approved 3/3 New Business: Þ Re-cooping the $85 for gate damage Þ The HHE monument needs repair: a quotes for shoring up the foundation; meeting with the sign contractor for proposals Þ Storm drain damage on the main lake Þ The annual meeting is proposed for the second Tuesday in August at the Library Tabled items remained tabled: Þ Tree trimming Þ Pre-litigation agreement Þ Two more BoDs The meeting was adjourned. The next BoD meeting will be May 24 at 6:00